Document Management Defined

Document Management defined - a computer system used to track and store electronic documents. Enables you to capture, store, share, collaborate and secure your documents. Capable of keeping track of version history every time a document is changed, maintaining an auditable trail of changes from the time a document is created to its final released version. Access to documents available anywhere to anyone with a web browser.

Check-in / Check-out:

•  Ensure that changes to a document won’t be overwritten by others.
• Preserves old versions automatically.
• Records a change log with usernames, timestamps, and comments.
•  Instantly retrieve any previous version to see what was changed, or roll back to an older version.
• Detailed audit trail.

File Sharing and Collaboration:

• Email notifications, assignments for ad hoc collaboration and advanced workflow capabilities.
• Access should be blocked to other users while wrok is being performed on document.

Document Workflow:

• Routing, Email Alerts, Review and Approvals.

OCR (Optical Character Recognition):

• Zonal OCR scanning for key data with automated attribute (meta data) assigning and barcode recognition.

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“When business software is setup correctly, people fully understand the capabilities and possible uses, and are adequately trained. Business software should improve your company’s productivity and provide strong information reporting structure.”

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